Privacy Notice – Website (Canada)

(last updated: April 2024)

In this privacy notice, we describe how we, the No Meat Factory Inc., 9622 Hill Drive, Coldstream, BC V1B 3C8, Canada (”No Meat Factory” or “we” or “us”) collect, use, disclose, safeguard, transfer, access, dispose of, share and otherwise process your personal data when you visit our website , use our related services or otherwise engage with us and which rights you have in connection with the processing of your data.

We, at the No Meat Factory, believe in the protection of personal data as a fundamental right and take your privacy and the security of your data very seriously and only use your data to the extent permitted by law. We ensure high standards of data protection in all jurisdictions in which we operate. In doing so, we also comply with laws applicable in the country where you are located at the relevant time. You can find country specific information in Section A.X of this privacy notice.

If you have any questions about the processing of your personal data or the rights you have in this respect, you can contact our data protection officer.

By providing personal data to No Meat Factory and visiting our website and clicking “I Agree to No Meat Factory’s Privacy Notice”, engaging with our social media or otherwise, you are consenting to our collection, use and disclosure of your personal data in accordance with the terms of this privacy notice.

I. What is personal data at No Meat Factory?

When we refer to “personal data” we mean any information relating to an identified or identifiable individual (‘data subject’); an identifiable individual is one that can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual. Anonymized data that does not allow for the identification of an individual person is not considered personal data.

II. Personal data No Meat Factory collects from you

In general, we only collect the personal data that we need to fulfil the stated purposes. The specific personal data we collect depends on your use of our website and related services.

1. Visiting our website

When you visit our website, your internet browser automatically transmits the following personal data to the server of our website:

your current IP address assigned to the end device you are using (e.g. your computer or mobile device);
if you visit our website via an external link, the internet address of the website from which you were redirected to our website (so-called “referrer URL”);
the pages you visit on our website;
the date, time, and duration of your visit;
the operating system you are using, the browser name (e.g., Internet Explorer, Firefox, etc.), the browser version and installed add-ons;
the name of your internet access provider;
the transferred data volume.

2. Applications

We are delighted that you are interested in working with us.

For your application, we will process the data you provide via email or contact form, that might include:

master data (e.g., title, name, date and place of birth, nationality, private contact details, etc.) e.g. to process your application, consider your application for employment, perform candidate screening, perform lawful background checks, and to onboard you if you accept an offer of employment with us;
application data (e.g., cover letter, CV, references, qualifications, certificates, etc.) to assess your suitability for the position you are applying for;
contact data (title, name, email address) to communicate with you;
health data (severe disability or equalization): You have the option to provide voluntary information regarding sensitive personal data related to severe disability or equalization. By doing this, you can ensure that the representative body for severely disabled persons is involved in the selection process.

If you apply via our career portal, we will additionally use the following data to get you registered and to set up a user account:

Contact data (title, name, email address);
Username;
password.

To activate your user account, we use a double opt-in procedure. You will receive an email requesting confirmation of your request to create a user account. As soon as we receive your confirmation, we will activate your account.

While you are under no obligation to provide us with the abovementioned data, we might not be able to consider your application without it.

3. Contact form

If you have any questions or requests, please do not hesitate to contact us. When you contact us via the contact form on our website, we will process the following personal data that you have provided when contacting us:

your contact details (e.g., e-mail address, name, telephone number) and
other data, depending on the type of information provided by you in your request.

4. Communication with our business partners

To establish and maintain our business relationships with our business partners (e.g., suppliers, logistic and other service providers) we process personal data of our business partners (if they are individuals) and their employees and board members.

The personal data may include:

title;
name;
email address;
(business) address;
phone number; and
information on professional tasks, company affiliation and position and bank details.

III. Personal data No Meat Factory receives from other sources

To establish and maintain our business relationships with our business partners (e.g., suppliers, logistic and other service providers) we process personal data of their employees and board members. If you provide information about a third party or authorize a third party to do so, we will assume you have taken proper measures to obtain informed consent.

The personal data may include:

title;
name;
(business) email address;
(business) address; and
(business) phone number and information on professional tasks, company affiliation and position.

IV. No Meat Factory’s use of your personal data

We use personal data to enable the use and to ensure the security of our website, to communicate with you, to process your application, and to improve the quality of our products and services.

We process your personal data in particular for the following purposes:

Operation of our website: We collect personal data to enable your use and the failure-free operation of our website, to provide information on our company, and to protect our IT-systems from attacks and misuse.
Applications: We collect your personal data in connection with your application in order to assess your suitability for the position you are applying for (or any other open positions in our companies) and to carry out the application process. We collect your personal data for your registration to our career portal and the creation of a user account.
Communication with you: If you contact us, for example via the contact form on our website, we collect your personal data to answer your questions, to respond to your request and to process your matter.
Communication with our business partners: If you are one of our business partners or if you are an employee of one of our business partners, we may collect your personal data to establish and maintain a relationship with you or your employer.
Cookies: We use your personal data when you visit our website to analyze your use of our website, to get insights into the performance of our website, and improve our website and our products and offerings.
Lawful authority. We use your personal data when otherwise required or permitted by applicable laws.

We may also use your personal data to comply generally with all laws and applicable statutory requirements.

We only retain your personal data for as long is necessary for the purposes set out in this privacy notice, or as long as we are required or permitted to do so by law.

V. No Meat Factory’s sharing of personal data

We may share your personal data with the following categories of third parties:

Other companies in our international group, such as No Meat Factory Europe GmbH, Weidenbaumsweg 13, 21029 Hamburg, Germany
Service Providers. No Meat Factory may engage third parties to act as our service providers and perform certain tasks on our behalf, such as hosting our website, processing or storing data, including personal data, in connection with your use of our services and delivering products to customers. All service providers are obligated to handle personal data consistent with this privacy policy and according to our instructions. They cannot use the personal data we share for their own purposes and must delete or return the personal data once the respective request. We currently use the following service providers:
- Hosting of our website: dogado GmbH Antonio-Segni-Straße 11, 44263 Dortmund, Germany

Personal data provided to our affiliates and service providers may be stored outside of the Province of Quebec and outside of Canada. You acknowledge and agree that, as a result, your personal data may be processed, used, stored or accessed in other jurisdictions and may be subject to the laws of those jurisdictions. For example, information may be disclosed in response to valid demands or requests from government authorities, courts, or law enforcement in other countries.

We may also disclose personal data in situations where we are legally required or permitted to do so. These situations may include criminal investigations, government tax reporting requirements, court orders, or instances where we believe the rights and safety of others may be at risk.

We do not sell your personal data including as “sale” is defined in Nevada and California. We further do not “share” your personal data as defined in California.

VI. Protection of your personal data at No Meat Factory

At No Meat Factory, we strongly believe that your personal data deserves security. To this end, we use technical and organisational measures designed to protect your personal data, taking into account the state of the art, the nature, scope, context and purpose of the data processing, as well as the risk of varying likelihood and severity for your rights and freedoms. To ensure the continued security of your personal data, we are constantly improving these safeguards.

Despite the foregoing security measures and significant steps No Meat Factory has taken to protect your personal data, no company can fully eliminate all security risks associated with the processing of personal data. With that in mind, we cannot guarantee the security of any personal data provided to or received by us. We encourage you to provide only the personal data you are comfortable with providing to a third party, keep watch for communications that are suspicious, and report any suspicious activity to us as soon as possible.

VII. Children

No Meat Factory’s services are not intended for children under the age of 14. We do not knowingly collect or use any personal data from children under the age of 14. We do not knowingly allow children to order our products, communicate with us, or use any of our online services. We do not knowingly sell the personal data of consumers under 14 years of age.

If you become aware that a child has provided us with personal data, please contact our data protection officer at No Meat Factory Inc, Surrey, BC, Canada. We will take reasonable measures designed to delete the information as required by applicable law and to not use such information for any purpose, except where necessary to protect the safety of the child or others as required or permitted by law.

VIII. Data Governance

We at the No Meat Factory have an internal personal information governance policy in place which:

includes a framework for retention of your personal information. To determine the appropriate retention period, we consider different criteria such as the purposes for which we process your personal information, the need for maintaining it to provide you with our services, and all applicable legal and regulatory requirements.
defines the roles and responsibilities of our personnel during the life cycle of your personal information. Our employees only have access to the personal information they need to provide our services. Every employee is responsible for respecting and protecting the personal information to which the employee has access.
provides for a process for dealing with complaints and further inquiries. We take inquiries very seriously and handle them as quickly as possible.

IX. Cookies and other technologies

1. General Information

On our website, we use so-called cookies and similar technologies such as web beacons. Cookies are small text files that your browser automatically creates and stores on your device when you visit our website. Cookies do not cause any damage to your end device and do not contain any viruses, Trojans or other malware. Cookies help us to understand your preferences based on previous or current website activity, allowing us to provide you with improved services and tailor our content to meet your needs. We also use cookies and navigational data to gather information regarding the date and time of your visit and the information for which you searched and viewed.

Basically, cookies can be distinguished by their purpose:

Necessary cookies: cookies that are essential to display the website correctly;
Functionalcookies: cookies to store user information so that it does not have to be entered again (e.g. language setting);
Performanceandanalysiscookies: cookies to optimize our website;
Marketingcookies: cookies to display targeted advertising;
Sharingcookies: cookies to improve the interactivity of our website with other services (e.g., social networks).

Unless cookies are strictly necessary to display the website to you (necessary cookies), we will not use cookies without your express permission. Some cookies are automatically deactivated upon your access and use of our website. However, unless you activate cookies, you may be unable to fully utilize and access all areas and features of the website. You may activate cookies by visiting our website and clicking “Activate Cookies”. Some third-party service providers may also place their own cookies on your browser. Note that this privacy notice only covers No Meat Factory’s use of cookies and does not include use of cookies by such third parties.

Below is a summary of the types of cookies and other technologies that we may use on our website:

a) Session Cookies

Session cookies are stored temporarily on your device(s) when you use our website. Session cookies allow users to be recognized with a website so any page changes or item or data selection you do is remembers from page to page. They will be removed when your browsing session ends such as by logging out using the log out button or when the session has timed out. These cookies are used to maintain the browsing session as you move between pages.

b) Persistent Cookies

These cookies continue to be stored after you have ended your browsing session. A persistent cookie helps us recognize you as an existing user, so it’s easier to return to our website or interact with our services without signing in again. After you sign in, a persistent cookie stays in your browser and will be read by our website when you return to one of our sites.

c) Analytic and Research Cookies

If you have given your consent, we will use Google Analytics 4 (“GA4”), a web analytics service provided by Google LLC on our website. The controller for users in Canada is Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google").

We use GA4 to help us analyze use of our website. Analytic cookies help us understand, improve, and research products, features, and services, including when you access the website, what parts of our website you visit and for how long, and what type of devices are used to access our website such as your work computer or your mobile device. This information is used to help us improve how the website works and understand the interests of our users. GA4 will capture information such as device type, pages viewed, and the date and time pages were visited.

For more information on how GA4 collects and processes your personal data, please see “How Google uses information from sites or apps that use our services”, located at www.google.com/policies/privacy/partners/.

2. Consent Management

To record and manage your consent, we use the cookie consent manager CCM19 provided by Papoo Software & Media GmbH, Auguststr. 4, 53229 Bonn, Germany (“Papoo”). To ensure the protection of your data, we have concluded a data processing agreement with Papoo which will only process your data on our instructions.

For the consent management, we process the following data:

Consent data (consent ID, time of consent, opt-in/opt-out, language);
Device data (HTTP agent, HTTP referrer, HTTP page);
Anonymized IP data.

X. Privacy rights at No Meat Factory

Please find below country specific information, e.g. on different or additional rights you might have, depending on the country where you are located at the relevant time.

If you are a resident of Canada, applicable laws provides you with specific rights regarding your personal data. These may include:

1. Right to Withdraw Consent

Subject to certain legal and contractual limitations, you have the right to opt-out or withdraw your consent from us processing your personal data. You may exercise this right at any time by writing to our data protection officer at the contact information above. This may limit our ability to provide you with our services, act on your behalf or engage with you as you would like. No Meat Factory will inform you of the implications of such withdrawal. Any withdrawal of consent will apply thereafter and not to information handling practices that have been previously undertaken based on prior consent. We may, however, collect, use or disclose personal data without your knowledge or consent in exceptional circumstances where such collection, use or disclosure is permitted or required by law.

2. Right to Know

You have the right to know the categories of personal data that we collect about you, the categories of sources from which the personal data was collected, the business or commercial purposes for which the personal data was collected, sold, shared, and the categories of third parties with whom we share the personal data, and the specific pieces of personal data we collected about you.

3. Right to Accuracy

You have the right to verify the accuracy and completeness of your personal data in our records to request that we correct information that you believe is inaccurate.

4. Right to Access

You have the right to request access to your personal data, which enables you to receive a copy of the personal data we have collected from you and information about how we are collecting, using and disclosing it.

5. Right to Deletion

In some circumstances you have the right to request that we delete or remove your personal data where there is no good reason for us to continue processing it. You may also ask us to delete or remove your personal data where you have successfully exercised your right to object to processing, where we may have processed your information unlawfully or where we are required by law to erase your personal data. We may not always be able to comply with your request for deletion of personal data for specific legal reasons which you will be notified of, in writing, within thirty (30) days of the time of your request.

6. Right to Transfer

In some instances, you may have the right to request the transfer of your personal data to a third party. In such instances, No Meat Factory will provide your personal data to the third party you have chosen in a structured, commonly used, machine-readable format. This request may only apply to automated information which you initially provided consent for us to use or where we used the personal data to perform a contract with you.

7. Right to Make a Complaint

You have the right to make a complaint with the relevant data protection authority.

8. Right to Identify Third-Parties

Canadian residents have the right to receive information that identifies any third-party companies or individuals that No Meat Factory has shared your personal data with, as well as a description of the categories of personal data disclosed to that third party. You may obtain this information once a year and free of charge by our data protection officer.

XI. Questions or Concerns

Your privacy is very important to us. We are happy to provide you with a copy of this privacy notice and to discuss any of its contents with you.

No Meat Factory’s data protection officer is responsible for the implementation of this privacy notice and monitoring our adherence to its terms and all applicable laws. The data protection officer also handles questions and concerns about our privacy notice, as well as personal data access requests and complaints. The data protection officer may be contacted at:

Data Protection Officer, No Meat Factory

dataprotection@nomeatfactory.com